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5 Ways to Simplify Your Business Processes

Uday Tank

It’s easy to get lost in the rigmarole of traditional office life and business practices if the old way of doing things is never revisited and revised. Having a process clean out every few years is beneficial in ensuring that all employees remain happy and that your business isn’t being weighed down by antiquated practices that don’t quite work in your favor anymore. Below are five things to change about how you run your business if you haven’t already.

Focus On One Task At A Time

With any budding or established business, the daily workload can become heavy quite quickly, leaving you with little to no time to get everything you need to do for the day. While learning how to best multitask is important in finding balance, it is also just as important to give yourself permission to focus on one task at a time in order to give it your full attention and best efforts.

By not taking the time to really mull over certain things throughout the day and instead try and do a few different tasks at once (answering emails, jumping into meetings, etc.) you won’t be able to develop an efficient trajectory to your day and an end goal for what you are trying to accomplish.

Be Open To Suggestions

If one of your teammates or one of your employees suggests a strategy they think might make a certain business process easier and less time-consuming, then hear them out. It’s important to step away from the work yourself and get an outside perspective on what might not be going as well as you think it is or what can be improved. It is also much more effective to get the perspective of those dealing with these practices on a daily basis as they will be better able to garner what is more efficient in the long run.

If they think it is safer and easier to upload all documents into a virtual data room like Firmex or Box for onerous transactions, then allow them to explain to you why it would benefit the process. Don’t take it as criticism or as a power play—they want the business to succeed just as much as you do and want it to also be enjoyable for everyone.

Move To Digital Storage And Communication

A quick fix to too much time wasted with antiquated processes is by moving your business into the digital realm of storage and communication. By storing your confidential documents on a virtual data room rather than keeping them in physical files in your office you will be better able to stay in control of them and ensure its secure at all times.

Also, by allowing most if not all in-office communication to be done via Skype or other video conference tools it will save much more employee time and offer them the opportunities to work remotely if necessary without worrying about missing important company meetings. It is important to take advantage of digital tools sooner rather than later as all businesses are quickly moving in that direction.

Hire Help

There’s no point trying to take on all tasks and projects on your own or with a small team if you have the option to hire some help to manage the smaller tasks that don’t need your constant attention. By offloading this work onto interns or temporary employees you will be better able to focus on what needs improving in your business and what you can do to make the experience better for everyone involved. There’s only so much you can do on your own and your processes will suffer if you don’t reach for a helping hand when necessary.

Make Training Simple

When you do hire some help it’s important to re-evaluate your onboarding practices and recognize if they are too intense or longwinded for the amount of time you can afford to spend on them. Instead, strategize with your employees a simple and more efficient way to train newcomers that is still as effective as a more time-consuming process. This can be jumping into work right away or by shadowing other employees for a certain period of time before beginning on their own. There is always room for improvement and it can start with every new member you bring onto your team.